Request and verify work-related certificates and registrations
Key features
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- Users can upload and self-manage their current certificates
- Upload existing certificates as an administrator
- Verify all uploaded certificates and registrations
- Notify users via email when a certificate expiry is due
- Receive notifications of all users that have lapsed certifications
- Detailed Dashboard makes it easy to identify issues at a single glance.
How to proactively manage workplace certificates – best practices
Every organisation, regardless of its size, industry or maturity is exposed to conduct risks such as fraud, corruption, conflicts of interest and employee misconduct.
One of the key steps in managing conduct risk is to proactively manage workplace certificates. This is to ensure that all employees and contractors can competently and safely perform their duties in the workplace.
Corethix has been specifically designed to help any size organisation proactively and effectively manage workplace certificates.
1. Ensure all workplace certificates are recorded and up to date.
Every organisation has a requirement to ensure that all employees and contractors have up to date workplace certificates in place. These certificates ensure that each employee and contractor is suitably qualified to competently, and safely perform their duties in the workplace. It is the organisation’s responsibility to enforce that all employees and contractors maintain relevant up to certificates for their role in the workplace.
The Corethix certificates module provides a central cloud based repository for managing all types of workplace certificates. There is no limit to the number of certificates categories which can be easily assigned to specific employee groups or locations.
2. Ensure all certificates can be easily uploaded into a single database.
All workplace certificates need to be easily uploaded onto a single database to allow for verification, monitoring of status and historical analysis.
That means storing certificates on an internal intranet can be a problem as it does not allow employees and contractors to have mobile accessibility to view and upload their workplace certificates whilst away from the organisation.
Best practice is to use a cloud based software platform to provide access for all employees and contractors which will also allow access by mobile devices.
Corethix is a cloud based software platform that allows easy access for all employees and contractors anywhere, anytime and on any device.
3. Ensure that all workplace certificates are verified for compliance.
All employee and contractor workplace certificates need to be verified by an administrator to ensure that they are valid, up to date and comply with current legislation and the organisations workplace requirements.
Corethix monitors when certificates are uploaded and alerts the administrator that there are certificates requiring verification.
4. Monitor the uploading and status of workplace certificates
It is important to be able to easily monitor and analyse the status of employee and contractor workplace certificates so that, if required, follow up actions can be implemented.
This requires all certificate details to be recorded and presented in a format that highlights certificate status particularly if certificates have not been uploaded or are nearing expiry.
Corethix has a detailed certificates dashboard that provides a real-time display of key data of employee and contractor certificates to allow proactive management and follow up. The dashboard highlights problem areas such as certificates not yet uploaded, nearing expiry or expired, as well as a library of historical data.
Detailed search and filter options on the dashboard data table provide an enhanced drilldown capability to easily investigate issues.
5. Send notifications, reminders and alerts when certificates require action.
In addition to monitoring certificates status, reminders. notifications and alerts need to be sent to relevant employees or contractors to advise when a certificate is needed to be uploaded or nearing expiry. Notifications also need to be sent to administrators to alert them when a certificate status requires their attention. This is to ensure that at all times, all workplace certificates have been uploaded, verified and are up to date.
Corethix continuously monitors the status of all workplace certificates and sends notifications and alerts to employees, contractors and administrators when a certificate status requires attention.
6. Regular review and proactive management.
The success of any program to manage workplace certificates requires a regular review of all the key elements to proactively ensure all required certificates have been uploaded, verified and are up to date and to identify in advance any potential problem areas.
Details of certificates that need to be uploaded and verified should all be recorded and able to be easily analysed.
This is best achieved by having a real-time dashboard with analytics to provide a real-time display of all the key data to allow proactive management, up to-date reporting and an audit trail of historical data.
This provides a very effective way to help organisations take a key step in managing conduct risk by proactively managing workplace certificates.
Corethix has been specifically designed to help any size organisation proactively manage workplace certificates.
Please contact us at sales@corethix.com if you would like to get more details or if you would like to start a free 30 day trial.
Benefits
Simplify and automate certificate management in your organisation
Corethix is a conduct risk solution that helps organisations create a culture of integrity by engaging all of your people on their key employment, risk and compliance obligations whilst providing a holistic view of how conduct risk is being managed across the business.
