Policy Management Software – Best Practices
All organisations struggle to have effective procedures in place for Attestation of Documents.
Best practices for proactively managing policies include:
Policy Management Software in Australia
Corethix has been specifically designed to help any size organisation proactively manage policies and policy attestation.
Effective policies and procedures in place
Establishing robust policies and procedures is crucial for organisations to articulate their standards and behavioural expectations. These guidelines offer clear direction for employees, contractors, and suppliers to adhere to.
The Corethix policy module provides a central cloud-based repository for managing Policies, Procedures, Guidelines, and any other documents.
Keep policies up to date
Conduct risk compliance policies need to be routinely reviewed and updated to ensure that they match the strategic direction of the organisation and current legislative requirements.
Corethix monitors when policies require updating and alerts the policy owner in advance. Expired policies can be archived for historical records and future investigations.
Ensure policies are easily accessible
All policies and procedures need to be easily accessed by employees, contractors and suppliers. Including access by mobile devices when not at the office.
Corethix is a cloud-based software platform that allows easy access for all employees, contractors and suppliers anywhere and on any device.
Enforce policy attestation
The best way to monitor policy attestation, is to record all user acknowledgements of having read and understood the policies and procedures.
Corethix advises employees when new policies are launched and whether a policy requires attestation. Users are required to attest that that they have read and understood the policy.
Monitor employee engagement and attestation
Efficient monitoring and analysis of employee engagement and policy attestation are crucial for effective management.
Corethix has a detailed policy dashboard that provides a real-time display of key data of employee engagement to allow proactive management and follow up of policy attestation.
Test knowledge
In addition to monitoring policy attestation, testing of user’s knowledge of policies is an additional method to confirm that policies have been read and understood.
Corethix includes a Surveys module which can be configured to test employee’s knowledge of the policies. Results of the surveys are detailed on the Corethix dashboard.
Use video resources to enhance understanding
Linking policies to video resources is an additional best practice method to enhance understanding of policies.
Corethix includes a Video library module where videos can be linked to specific policies. This means that employees can both read the policy as well as watch a related video.
Continuous monitoring
Ensuring the success of any policy and attestation management program involves regularly reviewing key elements. This proactive approach is essential for compliance with policies and procedures, as well as identifying and addressing potential problem areas in advance.
Corethix has been specifically designed to help any size organisation proactively manage policies and policy attestation.
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